External Drives

External drives are a convenient way to back up and store your personal intellectual property and other important files, without having to access the network. This makes them a convenient option when you're on the go—although special care must be taken to protect any information, especially when traveling.

Approved Classification Levels

External drives must be encrypted if you plan to store information classified as Restricted. While encryption is not required for Confidential information, care must be taken to protect its integrity. This is especially important, as a small external drive may be easier to lose than other devices when traveling.

Restricted or personally identifiable information may only be stored on your personal or University devices for legitimate business purposes. This information should be removed from the device once that purpose has been served, in accordance with Princeton's Information Security Policy.

Types of External Drives

Encrypted Aegis Padlock: The University's preferred external drive, Aegis Padlock is pre-encrypted and offer a half-TB of storage. The drive is available through the OIT Store.
Not Encrypted
  • Portable USB keys
  • MP3 Players / iPods
  • Jump Drives
  • Zip Drives

Security: Protecting Your Drive

Most external USB drives are not encrypted by default. If you need to store University information externally, the encrypted Aegis Padlock USB drive described above is recommended You are also encouraged to scan your external drive for viruses regularly.

Data Destruction

Even if you use software to delete information from an external drive, it may not be removed completely. To assist with information security, OIT Hardware Support offers a data destruction service. Useful for external drives, CD's, DVD's, and floppy disks, the Data Destruction Service is available to all campus departments. 

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